Project Management Framework-Notes Part1

Project is

• Temperory endeavour (will have specific start and end date)
• must creates unique results like a product ,service or outcome ,
• Project must end

• Group of one or more projects,operations and even programs
• mainly for business result
• reflects business or organisation strategy

Project Management office(PMO) 

•  standardizes the processes,
• make sure right resources and tools are given to the project

PMO Types

Supportive:PMO is least Powerful

Controlling:PMO is powerful ,

Directive : PMO is most powerful ,

Supportive PMO: 

PMO just give templates and training for project

Least Powerful

Controlling PMO: 

PMO is powerful

inspects,control and do complaince on project activities

Directive PMO: PMO is most powerful ,

PMs are appointed by PMO ,

PMs reports to PMO,allocates required resources to project 

Orgainsation types

• Virtual Organisation
• Functional Organisation
• Matrix Organisation
• Project Oriented

Virtual organisation

employees or enterprises work as seperate entities to acheive common task

depends mostly on Information technology(IT) for collabration 

eg: Freelancing ,Virtual Office ,Outsourcing

Functional Organisation

• Functional Managers are most powerfull.
• PM is mostly partime and request team members from functional manager
• PM has less power

Matrix Organisation

• Most common type of organisation.
• Will have both Project Manager and Functional manager.
• Once project is Completed resources will be returned to their functional teams.

Types of matrix Organisation

1. Week Matrix
2. Balanced matrix
3. Strong Matrix

Weak matrix Organisation

• Functional Managers are powerfull.
• Project Manager(PM) is normally partime.
• PM  acts as a co-ordinator or expeditor

Balanced matrix Organisation

• Project Manager(PM) is normally partime.
• PM has same power as Functional Manager
• Resources report to PM on project related activities
• Resources report to their Functional Manager on non project issues.

Strong matrix Organisation

• Project Manager(PM) is fulltime.
• PM has more power than Functional Manager
• Functional Managers supports the PM on technical and functional issues.
• PM reports to PMO,OPM or sponsor or Top Management

Project Expeditor

• Is least powerful (in weak matrix organisations PM is expeditor)
• Make sure work is done and report back to supervisor
• Is like a staff assistant and cannot make decission.
• Not a decission taker

Project Coordinator

• Is Powerfull than Project Expeditor.
• Will take some decision and have some authority.
• Reports to high level manager.

Enterprise Environment Factor(EEF)

• Factors affecting project but not under PM's control
• EEF has to be considered on every phase of project.
• Eg : Office politics, Management Sentiments, Past performances etc

Organisational Process Assets(OPA)

• Anything available in organisation that will be helpful in the project  .
• Eg : Previous Plans ,Templates, Lesson Learned , estimates  etc.